UNIT -1 (E) STANDARD OPERATING MANUALS - JOB PROCEDURE & (F) JOB ALLOCATION AND WORK SCHEDULE

 Standard operating manuals-Job procedures

A job procedure specifies the way in which a task is to be performed. Job procedures should be used during induction and training sessions and ought to be incorporated into the department’s procedure manuals. Updating job procedures is necessary as and when changes in equipment, cleaning materials, and so on, occur. They are most popularly called ‘SOP’s’ or standard operating procedures. They are also referred to as ‘work cards’ or ‘order of work’ documents.

SOP’s comprise the following information: The job to be done.

1.     The job to be done
2.     Equipment and materials required
3.     Procedure of works
4.     Safety factor
5.     Time required to do the job
 

The goals in establishing SOP’s are as follows:

1.  To aid standardization

2.  To help in training

3.  To preserve surfaces and materials

4.  To ensure the completion of a task successfully

5.  To effect a saving on cleaning equipment and agents

6.  To prevent accidents

7.  To help in training

8.  To ensure the completion of a task successfully

9.  To aid the compiling of work schedules and help in staffing requirements

 

Job allocation and work schedule: 

A work schedule is a document that lists the actual tasks to be carried out by an employee in a particular shift and the time frame in which to undertake each task. The document includes the following:

1.     The job to be done
2.     Equipment and materials required
3.     Procedure of works
4.     Safety factor
5.     Time required to do the job

Work schedules must be written in simple language and have a concise form. Since the amount of work in a day may take longer than the length of one shift, several work schedules need to be compiled for use in one day. The number of schedules made for a given area is thus an indication of the number of staff required to clean that area on a particular day. The schedules should be handed over to the employees when they report for work.

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